Who is Eligible for a Highly Skilled Professional Visa for Japan?

There are three categories under which the Highly Skilled Professional Visa for Japan is issued:

1. Highly Skilled Professional Visa for advanced academic research activities, issued to foreigners who will engage in education, research, or research guidance in a public or private organization in Japan.
2. Highly Skilled Professional Visa for advanced specialized or technical activities, issued to foreigners who have specialized skills or knowledge in the field of natural sciences or humanities and who will work for a public or private organization in Japan.
3. Highly Skilled Professional Visa for advanced business management activities, issued to foreigners who will operate or manage a public or private organization in Japan.

In addition, if you fall under one of the categories listed above, you still have to:

In 2012, the Japanese government introduced a new entry system for highly-skilled foreign professionals, in an effort to draw talent into the country. This is known as the Japan Highly Skilled Professional Visa, and it is issued through a point-based system to foreigners who meet the criteria.

Who is Eligible for a Highly Skilled Professional Visa for Japan?

There are three categories under which the Highly Skilled Professional Visa for Japan is issued:

1. Highly Skilled Professional Visa for advanced academic research activities, issued to foreigners who will engage in education, research, or research guidance in a public or private organization in Japan.
2. Highly Skilled Professional Visa for advanced specialized or technical activities, issued to foreigners who have specialized skills or knowledge in the field of natural sciences or humanities and who will work for a public or private organization in Japan.
3. Highly Skilled Professional Visa for advanced business management activities, issued to foreigners who will operate or manage a public or private organization in Japan.

In addition, if you fall under one of the categories listed above, you still have to:

• Reach at least 70 points on the point-based system; and
• Work only for the company that sponsored your visa. If you want to change employers, you have to apply for a new Certificate of Eligibility if the work you will do still qualifies for the Highly Skilled Program. If it does not, you have to change the category of visa to a standard Japan Work Visa.

The Point Criteria for a Japan Highly Skilled Professional Visa

When you apply for a Japan Highly Skilled Professional Visa, you have to reach at least 70 points on the Point Evaluation Mechanism in order to qualify. You must fill out a Point Calculation Form (as described on the website of the Japan Immigration Bureau), where you outline all your qualifications along with the corresponding points, and add them up to a total in the end.

The points you receive are divided into four main categories:

1. Your academic background
2. Your professional career
3. Your annual salary
4. Your age

Then, you will receive additional points if you fulfill certain requirements, such as:

• You will work for an organization receiving financial support measures (10 points)
• You have a degree issued by a Japanese higher education institution (10 points)
• You have a Level N1 of the Japanese Language Proficiency Test or you have graduated from a foreign institution with a major in the Japanese language (15 points)
• You have a Level N2 of the Japanese Language Proficiency Test (10 points)
• You have previous research achievements (15 – 20 points)

Academic background

Depending on the highest level of your academic background, you can receive the following points:

Professional career

The more practical work experience you have, the more points you will receive on the Point Evaluation Mechanism of the Japanese Highly Skilled Professional Visa:

The minimum annual salary for Japan Highly Skilled Professional Visa

You need a minimum annual salary of at least 3 million Yen in order to qualify for a Japan Highly Skilled Professional Visa. However, if you have a higher salary, you will receive higher points:

Age

If you are applying for a Highly Skilled Professional Visa for Japan under the category of “advanced business management activities”, then there are no points awarded on the basis of age.

Under the categories of “advanced academic research activities” and “advanced specialized or technical activities” the points criteria on the basis of your age are:

What are the Benefits of the Japan Highly Skilled Professional Visa?

If you qualify for a Highly Skilled Professional Visa for Japan, you will enjoy the following benefits:

• You can receive a visa with a maximum duration of five years, which is extendable
• You can do multiple activities under the Japan Highly Skilled Professional Visa without having to obtain a separate permit for each of them or change your status of residence
• You can bring your family members as well as any domestic staff with you under this category of visa
• You are allowed to bring your parents with you, provided that the parents will:
  • Live with you and
  • Help take care of your child(ren) under the age of 7 or help take care of your pregnant spouse
• Your spouse is allowed to work
• You will become eligible to apply for Permanent Residency in Japan after three years, rather than ten as is the standard requirement
• If you reach 80 points or more on the Point Evaluation Mechanism, you can apply for Permanent Residency after 1 year of residence

What Documents do I Need for a Japanese Highly Skilled Professional Visa Application?

When you apply for a Highly Skilled Professional Visa for Japan, you need several documents to support your application. The documents differ depending on your profession and specific circumstances, but they include:

• Your valid passport along with photocopies
• Passport-size pictures with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain white background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• Documents detailing your position in the company/organization, the salary you will receive, and the duration of the work (eg. a work contract)
• Proof of your academic qualifications (diplomas, certificates, transcripts, etc.)
• Proof of previous professional background (work certificate, letter of reference, etc.)
• If you are applying for “Change of Status of Residence”:
  • Your current Residence Card
  • Proof of previous Tax Payments
• Documents related to the organization hiring you, such as company registration, statement of profit and loss, etc.
• Any additional documents supporting your application (eg. the results of your Japanese Language Proficiency Test, proof of Research Achievements, etc.)

How to Apply for a Highly Skilled Professional Visa for Japan?

The application process for a Highly Skilled Professional Visa for Japan depends on where you are when you submit the application. However, in either case, you will have to get a Japan Certificate of Eligibility  before the actual visa application.

Applying for a Japan Highly Skilled Professional Visa from abroad

1. When you apply for a Japan Highly Skilled Professional Visa while abroad, your sponsor (the company or organization which hired you) has to apply for your Certificate of Eligibility at their local Immigration Bureau in Japan.
2. You have to send them any relevant documents required, as well as a Point Calculation Form, where you have outlined your qualifications and the corresponding points.
3. Once the Immigration Bureau has examined your application (and if they found it acceptable), they will issue your Certificate of Eligibility.
4. You can use the Certificate of Eligibility to apply for a Japan Visa on the basis of “Highly Skilled Professional” from a Japanese Embassy or Consulate in your country. (You can find a list of the Japanese Embassies, Consulates, and Permanent Missions here.)

Applying for a Highly Skilled Professional Visa while in Japan

If you are already in Japan with another type of visa (such as a Student Visa  or standard Work Visa), you have to apply to change your category into a Japan Highly Skilled Professional Visa:

1. Either you or your employer applies for the Certificate of Eligibility at your local Immigration Bureau in Japan.
2. Submit all the required documents along with a Point Calculation Form where you have outlined your qualifications and the corresponding points.
3. Once the Immigration Bureau has examined your application (and if they found it acceptable), they will issue your Certificate of Eligibility.
4. Use the Certificate of Eligibility to apply for a “Change of Status of Residence” at your local Immigration Bureau in Japan.

What is the Duration of the Japan Highly Skilled Professional Visa?

A Japanese Highly Skilled Professional Visa can be issued for a maximum duration of 1, 3, or 5 years for the main applicant and his/her spouse and children.

For other dependents of the main applicant, such as the parents and/or the domestic staff, the visa can be issued for a maximum duration of 1 year, or 1 year and six months (parents only).

Extending a Japan Highly Skilled Professional Visa

Before your visa expires, you can apply for a Visa Extension  at the local Immigration Office that represents the region of Japan in which you live and work for a fee of 4,000 Yen.

If you received a three-year visa, you may be able to apply for Japanese Permanent Residence Permit  instead of extending the visa.

How Long Does it Take to Process a Japan Highly Skilled Visa Application?

The application for a Japan Highly Skilled Visa at an Embassy or Consulate of Japan abroad is processed within 5 – 10 working days, starting from the time you submit the completed application.

Before that, when you (or your employer) submit the application for a Certificate of Eligibility at the Immigration Services, it is processed within 10 days.

If you are applying for a “Change of Status of Residence”, the application is processed within 5 days.

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Offering a great life quality, safety, clean environment, and excellent healthcare services has attracted more than 2 million people to move from across the world and reside permanently in Japan.

Japan makes not only a great place to live but also a great place to retire due to the many benefits pensioners get when reaching the retirement age.

However, unlike most Asian countries like Malaysia, the Philippines, or Cambodia, Japan does not have a retirement visa or program.                                                                                                                           

How Can I Retire in Japan?          

Since Japan does not issue retirement visas, you can find other visa options that can help you retire permanently in Japan.

Citizens of certain countries can enter Japan without a visa for a 90 days stay (short-stay), but to stay longer (e.g., for the purpose of retirement), you need to apply for a long-stay visa before travelling to the country.

Japan offers many types of long stays visas. You can apply for a long stay (D Visa) depending on the type of visa you find more suitable for you. 

After having a long-stay visa for a certain period of time, you can apply for permanent residence if you wish to reside permanently in Japan. Once your permanent residency is granted, you can engage in any activity in Japan and stay as long as you like without any restrictions.

What Are The Eligibility Requirements for Retirement in Japan?

To be eligible for retirement in Japan, you must meet the following criteria:

• You must be financially independent and have enough income resources to support yourself and your dependents during the time in which you are in Japan.
• You must have valid health insurance before traveling to Japan.
• You must not have a criminal background.

How Much Money You Need to Retire in Japan?

Everyone considering retirement in Japan must be aware of the living costs before moving to the country. Life in Japan is significantly more expensive than in many other countries, but everything depends on your lifestyle and how much you are willing to spend. For example, if you want to rent an apartment in the city center, you would have to spend between $455 to $3410 for rent every month, whereas, for apartments outside the city center, the prices range from $300 to $1900.

Your estimated monthly costs as a single person would be around $1500 – $2000, including rent; however, many expats tend to spend less.

For a family of four, you can expect to spend a monthly amount of around $3260 without including the rent budget.

Here is a presentation of the average living costs in Japan: 

What Is the Duration of a Retirement Visa for Japan?

Long-stay visas are usually issued for a period of 12 months (one year), with the possibility of extending it for another year or more. Usually, the validity of your visa depends on the type of visa you applied for. 

Health Insurance for Retirees in Japan 

Japan’s healthcare system provides many healthcare services, including screening examinations, prenatal care, and infectious diseases control. The patients must accept responsibility for covering 30% of the cost while the government will cover the remaining 70%. Medical services are provided by public hospitals or private hospitals and clinics, with universal access to all patients. Although there is an amount that citizens have to pay, the government has strictly regulated the medical fees to make them affordable for all residents.

In addition, Japan has made it mandatory for all its citizens to have health insurance coverage, and everyone is free to choose physicians or facilities of their choice and cannot be denied coverage. There are eight health insurance systems in Japan and around 3,500 health insurers.

Public health insurance covers most citizens and offers coverage of 70%. The monthly insurance premium is paid per household and scaled to annual income. Two main public schemes are:

• The National Health Insurance
• The Employees’ Health Insurance

Public healthcare in Japan covers:

• Medical check-ups
• Preventative care
• Blood transfusion 
• Injury due to an accident, etc.

Why Should I Retire in Japan?

Here is why you should consider retirement in Japan:

• Healthcare. Japan provides medical services in public and private hospitals and clinics. The country has an excellent healthcare system with modern medical facilities and equipment and highly qualified staff. Although public healthcare is not entirely free, the cost citizens have to cover (30%) is very affordable. Japan also made health insurance compulsory for everyone.
• Housing. Despite having a reputation for being expensive, Japan has very affordable housing. Whether you want to rent or purchase a property depends on your decision. However, who would not have his/her own house instead of spending on rent? You can purchase an apartment in or outside the city center for as low as $2,300 per m2 to $11,040 per square meter.
• Life quality. Japan outperforms other countries in education, safety, and environmental quality and is ranked the best country to live in Asia. The economic development of Japan was accompanied by a rapid redistribution of income. Life in Japan is safe, vibrant, and orderly. Japan is also known for being a very clean country and offers a clean environment and great quality air to all its residents.
• Safety. Whether you are retiring or just simply visiting Japan, you will not have to worry about something happening to you. When it comes to crimes committed by people, the crime rate is very low, making Japan one of the safest countries to live and visit. Still, there are natural disasters you must be careful of, such as earthquakes, tsunamis, volcanic eruptions, etc.

What Are The Best Places for Retirees in Japan?

High quality of life, excellent healthcare, and a safe environment are what you will find in almost every city in Japan.
Japan has many great cities that offer great living conditions and are perfect for studying, working, or simply retiring. Here are some of the best places to retire in Japan.

Tokyo

A city that mixes the ultramodern and the traditional, full of nightlife, culture, historic temples, and neon-lit skyscrapers, the capital of Japan will give you the best experience. In Tokyo, you will find a safe environment and everything your heart desires, which explains the high number of expats moving there yearly.

But, life in Tokyo can be expensive, so you will need to set aside a considerable amount of money to spend for a comfortable retirement.

If money is no problem for you, then just enjoy your golden days in one of the most dynamic cities in the world.

Kyoto

Different from big cities, with modern technology, and active nightlife, Kyoto is home to Buddhist Shinto temples, shrines, gardens, palaces, and hiking. With the lowest crime level in Japan, Kyoto is considered to be the safest city. 

Many retirees like a slower pace of life, and Kyoto is the perfect place to have that. The city is also among the cheapest places to rent in Japan, and you can get by with a monthly amount of $1500, including rent. 

Yokohama

Yokohama is the most populous city in Japan, famous for its abundant sightseeing spots and colorful scenery at night. In Yokohama, you can see many beautiful parks and stunning traditional Japanese gardens, and fantastic museums.
Since there are a lot of shopping malls and great restaurants in Yokohama, you will have a great choice for shopping and eating. 

Yokohama also has an excellent healthcare system, and the monthly premiums for health insurance are very affordable. Not just that, every system in Yokohama serves on the benefit of the city’s residents.

Osaka

Holding the reputation of being of the world’s most expensive places to live in shows that not everyone can afford to live in Osaka. But, the city ranks high in housing, business freedom, and healthcare. The Japanese city is both a traditional and modern city, with a great transportation system and the largest metro area after Tokyo.

Osaka is also a very safe city and creates a nice environment for spending your retirement. You can enjoy a relaxed atmosphere and some of the best Japanese food. 

Fukuoka

If you feel like your budget is now enough for a comfortable retirement, Fukuoka is a cheaper retirement option. Fukuoka sits on the northern shore of Kyushu Island and is known for its ancient temples, beaches, and modern shopping malls.

The city offers you the same life quality as other big cities but at lower costs. With good food, shopping, culture, great access to green spaces, and a relaxed pace of life, Fukuoka makes a great place to retire.

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Japan Visa Requirements for all applicants

The standard set of documents you need when you apply for a Japan visa is:

• Japan Visa Application Form
• Your passport
• Passport-size picture
• Flight itinerary
• Daily itinerary
• Proof of accommodation
• Proof of financial solvency
• Letter of invitation
• Proof of travel purpose
• Certificate of Eligibility (COE), if applicable

Japan Visa Application Form

The Visa Application Form has to be completed and signed. You can download a copy from the website of the Japan Ministry of Foreign Affairs (here) where you can fill it in electronically and then print it out. You can also get it on arrival at the Japanese Embassy/Consulate when you go there to apply.

You have to enter your personal information (name, passport number nationality, employment information, etc.), your itinerary (date and location of arrival/departure, intended stay, where you will stay), information about the person/company inviting you to Japan or your guarantor, etc.

Complete all the fields. If they do not apply to you just write “N/A” (Non-Applicable).

Your Passport

Your passport must be valid for at least another six months and have at least two blank pages for the visa to be affixed in. If you intend to stay for longer than six months, your passport has to be valid for a longer time as well.

You must also include photocopies of the relevant pages of your passport, such as the issue and expiry date, personal information, etc.

Cover Letter

Part of the Japan visa requirements is a cover letter which you have to write yourself and address it to the Embassy/Consulate. You should use the letter to introduce yourself, state the reason for your travel,  dates when you intend to enter and depart, as well as a general itinerary of your stay.

Japan Visa Photo Requirements

Along with the required documents for Japan visa applications, you also need pictures which follow these specifications:

• Dimensions: 4.5cm x 4.5cm
• White background
• Taken in the last six months
• You must be staring straight ahead, with a neutral facial expression
• Your entire face has to be visible
• Your name and birthdate have to be written on the back

The number of pictures you have to submit depends on the Japanese Embassy or Consulate in which you are applying, as well as the purpose of your travel (usually between 1 to 4).

Flight Itinerary

Include a detailed plan of the arrival and departure dates, flight reservation number, etc. along with the other visa requirements. You don’t have to actually purchase the ticket.

Daily Itinerary

You need an itinerary which lists your daily activities in Japan, such as places where you’ll go, activity plans, and the dates. Find a sample itinerary for Japan Visa at the website of the Japan Ministry of Foreign Affair (here).

If applying for a Working Holiday Visa, submit a schedule of what you plan to do every month during your stay in Japan, including in which cities you will live, what you will work, and what other activities you will engage in.

Proof of Accommodation

You may also have to submit proof of accommodation in Japan, such as the hotel reservation or apartment booking, etc.

Proof of Financial Solvency

Submit a document which proofs you have sufficient financial means to cover the duration of your stay.

If you are financing your own trip, submit Bank Statements issued in the past three months and the latest Income Tax Returns

If your Guarantor will help finance your stay:

• Letter of Guarantee
• Income Certificate issued within the last three months
• Residence Certificate, if they are a foreign resident of Japan

If you are applying for a Student Visa, you can submit:

• Your bank or income statements
• Proof of a Scholarship
• Proof you receive Financial Aid
• Letter of Sponsorship, if someone is sponsoring you, along with your sponsor’s proof of income and bank statements

Letter of Invitation

If you are applying for a Japanese visa to visit a family member or relative, they should write you a Letter of Invitation, detailing your relationship, the reason you are visiting etc.

If you are travelling for business, you need a Letter of Invitation from the company in Japan, which has to be stamped with the company seal and state the reason and purpose of the invitation.

The invitation letter must be addressed to the Japanese Embassy where you will apply for the Japan visa.

Your guarantor should also include a Letter of Guarantee if they will help finance your stay.

Additionally, if you are visiting friends or family members, submit the following documents along with the Japanese visa requirements:

• For relatives/family members: Civil status documents, such as birth or marriage certificates
• For friends: Pictures together, receipts, phone call details, and a letter explaining your relationship

Proof of Travel Purpose

Depending on the reason for your travel, there are additional Japan visa requirements.

• Japan Tourist Visa Requirements
• Japan Business Visa Requirements
• Japan Student Visa Requirements
• Japan Work Visa Requirements
• Japan Working Holiday Visa Requirements
• Japan Transit Visa Requirements

Japan Certificate of Eligibility (COE)

If you are visiting Japan for reasons other than tourism, transit, business, or a short-term visit, then you need a Japan Certificate of Eligibility.

The Japan Certificate of Eligibility is issued by the Immigration Services in Japan before you enter the country. This means you need to have a sponsor there already who can submit the application on your behalf. Meanwhile, you have to send them any relevant supporting documents (as listed above). Depending on the type of visa you’re applying, your sponsor could be your employer, your school, or your spouse.

Once you get the COE (the process can take up to three months), your sponsor has to send it to you, and you can use it to apply for the Japan Visa.

Keep in mind

This is not an exhaustive list of requirements for a Japan Visa. Japanese Immigration and Consular services can request any additional documents as they see fit.

You should consult with the immigration officers handling your visa application on whether you have to submit the originals or copies of the documents. Sometimes, your documents will not be returned.

The documents you submit have to be either in English or in Japanese, as per the request of the Embassy/Consulate. If they are not, you have to get them translated by a professional translator.

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The benefit of the Working Holiday Visa for Japan is that it does not adhere to most of the rules of the ordinary Work Visa (such as approved professions) although it is shorter.

Who is Eligible for a Japan Working Holiday Visa?

You are eligible for a Japan Working Holiday Visa if you fulfill the following requirements:

• You are from one of the following countries:
  • Argentina
  • Australia
  • Austria
  • Canada
  • Chile
  • Czech Republic
  • Denmark
  • France
  • Germany
  • Hong Kong
  • Hungary
  • Iceland
  • Ireland
  • Lithuania
  • New Zealand
  • Norway
  • Poland
  • Portugal
  • Republic of Korea
  • Slovakia
  • Spain
  • Taiwan
  • The United Kingdom
• You are between the ages of 18 and 30, except for:
  • Citizens of Australia, Canada, and the Republic of Korea, who must be between 18 and 25 years of age
  • Citizens of Ireland, who must be between 18 and 26 years of age
• You will not bring any dependents with you
• You have not had a Japan Working Holiday Visa in the past
• You are in good health
• You have the necessary financial requirements to sustain yourself at the beginning of your stay. The necessary funds you need for the Japan Working Holiday Visa depend on your country, but you will generally need between US$2,500 to US$4,000.

Additionally, there is a quota of how many Working Holiday Visas the Japanese government will issue to citizens of specific countries. For example:

• Canada: 6,500
• Republic of Korea and Taiwan: 10,000
• France and Hong Kong: 1,500
• The UK: 100
• Ireland, Slovakia, and the Czech Republic: 400
• Poland and Spain: 500
• Austria, Argentina, Chile, and Hungary: 200
• Lithuania: 100
• Iceland: 30
• Australia, Germany, New Zealand, and Portugal: No limit

What are the Requirements of a Japan Working Holiday Visa?

When you apply for a Japan Working Holiday Visa, you need several supporting documents, such as:

• Japan Visa Application Form, completed and signed. You can download a copy of the application form from the website of the Japan Ministry of Foreign Affairs (here).
• Your valid passport along with photocopies of it. The passport must be valid for the duration of your stay.
• Passport-size pictures with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain white background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• Proof of sufficient financial means, provided through bank statements that are issued within the last month.
• A return flight ticket. You can also submit a one-way ticket as long as you have the necessary funds to be able to purchase a departing ticket at a later time
• A resume/CV, detailing your academic and professional history
• A letter addressed to the Embassy/Consulate, detailing why you want to visit Japan
• A Schedule or Itinerary of your stay in Japan. You have to submit an itinerary of what you plan to do every month during your stay, including in which cities you will stay, what you will work, or what other activities you will engage in.

Keep in mind:

The documents you submit have to be either in English or Japanese. Consult with the consular staff regarding the language requirements of the documents you have to submit.

The documents have to be in A4 format.

The Japanese Embassy or Consulate in which you apply have the right to request any additional documents as they see fit.

Working Conditions of the Japan Working Holiday Visa

If you receive a Japan Working Holiday Visa, the work you do there should be of secondary purpose. The main purpose of your travel has to be for holidays and for recreation, rather than to work.

Working hours

If you have a Japan Working Holiday Visa, you can work as many hours as you want per week, unlike with the Student Visa where there is a limit of 28 hours per week.

Occupations

The Japan Working Holiday Visa allows the holder to work in any profession, provided that it does not affect “public morals in Japan”. Restricted professions for Working Holiday Visa holders in Japan include working at bars, cabarets, nightclubs, gambling establishments, love hotels, etc.

How to Apply for a Japan Working Holiday Visa?

You have to apply for a Japan Working Holiday Visa at the Embassy or Consulate of Japan in your country. The application process is as follows:

1. Contact a Japanese Embassy or Consulate in your country or visit their website to learn more information. Find the Japanese Embassies, Consulates and Permanent Missions here.
2. Collect the required documents for a Japan Working Holiday Visa (see the documents below)
3. Submit the Japan Working Holiday Visa application either directly at the Embassy/Consulate or at the travel agency or visa application agency. If the Consulate or Embassy considers it necessary, you may also have to bo back for an interview.
4. Collect the visa. Once your Japan Working Holiday Visa application has been processed, you have to go back to receive your passport. If the application was approved, you may enter Japan.

What to Do After You Enter Japan With a Working Holiday Visa?

After you use your Working Holiday Visa to enter Japan, you will receive a Landing Permit at the Japanese port of entry.

Additionally, if you enter Japan through the Narita, Haneda, Kansai or Chubu Airport you will receive a Japanese Residence Card upon entry. If you enter through any other port, you can get the Residence Card at one of the local municipal offices in Japan.

Then, within 14 days of setting up residence in Japan, you have to report your stay at one of the local municipal offices (also known as Ward Offices). Your address will be printed on the Residence Card.

How Long Does it Take to Process a Japan Working Holiday Visa?

The processing time for a Japan Working Holiday Visa is between five to ten working days.

What is the Duration of the Japan Working Holiday Visa?

A Working Holiday Visa for Japan has a duration of 12 months. Citizens of Australia, New Zealand, and Canada will receive a six-month visa initially, which they can extend for another six months for a maximum of 12 month-stay in Japan.

Can You Extend a Japan Working Holiday Visa?

No, you cannot extend a Japan Working Holiday Visa, unless you have received a six-month visa and want to extend it to a full one year. Japanese Working Holiday Visas do not allow the holder to stay in the country for more than 12 months, and you cannot receive another Working Holiday Visa.

However, you can apply for a “Change of Status of Residence” at your local office of the Immigration Services in Japan. Let’s say, for example, you have found a job which is in the category of permitted occupations for foreign workers – you can apply to change your category to a Japan Work Visa and continue to live there under the conditions of your new residence status.

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The Japan Spouse Visa is a type of temporary residence visa, or long-term visa, which means you have to get a Certificate of Eligibility from the Immigration Services in Japan before applying.

Who Needs a Japan Spouse Visa?

You need a Japan Spouse Visa if:

• You are a foreigner married to a Japanese national (or the dependent child of a Japanese national), and you want to join them in Japan
• You are the spouse or dependent child of a foreigner who is living in Japan temporarily or permanently (on a Work Visa, Student Visa  or through another residence status) and you want to join them in Japan
• You intend to join them there long-term. In other words, you are not simply visiting them since in that case, you would require a Japan Tourist Visa.

Citizens of several countries are exempt from a Japan Visa  for short-term purposes, such as tourism, visit, business, or other recreational purposes. However, for long-term purposes (such as the Spouse Visa), even if you are from one of those countries, you need to apply for the relevant visa before you travel.

What Documents Do I Need for a Japan Spouse Visa Application?

When you apply for a Japanese Spouse Visa, you and your sponsor (the family member) have to submit several documents first to the Immigration Services in Japan, and then the Embassy/Consulate. The documents you must submit include:

• The Certificate of Eligibility
• Japan Spouse Visa Application Form, completed and signed. You can download a copy of the application form from the website of the Japan Ministry of Foreign Affairs (here).
• Your valid passport along with photocopies of it
• Passport-size pictures with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain white background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• A Letter of Guarantee or Sponsorship from your sponsor
• Proof of family relationship between you and your sponsor (Marriage or Birth Certificate)
• Proof of your sponsor’s profession in Japan
• Proof of your sponsor’s annual income and tax payments
• If your sponsor is a foreign national: Copies of your sponsor’s passport, showing his/her relevant visa and Registration Certificate
• If your sponsor is a Japanese national: Copies of your sponsor’s passport and Residence Card

How to Apply for a Japan Spouse Visa?

The application process for applying for a Spouse Visa for Japan is divided into two parts:

• Obtaining the Certificate of Eligibility
• Submitting the Japan Spouse Visa application

Obtaining the Certificate of Eligibility in Japan

Every foreigner who enters Japan for non-temporary reasons needs to get a Certificate of Eligibility from the Immigration Services in Japan . However, since you have to get this before you enter Japan, it is your spouse that’s in charge of handling the COE application on your behalf, whereas you have to send them any relevant documents.

The purpose of the Certificate of Eligibility is to support the actual visa application process, not to replace a visa. It serves to show you have the approval of the Japanese Immigration Services and that you meet the entry requirements set by the Japanese government for foreign residents.

So, the Certificate of Eligibility for Japan is merely a pre-requisite; you still have to apply for a Japan Spouse Visa from your home country, but once you have obtained the COE, this process tends to go smoother.

Applying for the Japan Spouse Visa

After you receive the Certificate of Eligibility, your spouse must send it to you and you can use it to apply for the Spouse Visa from a Japanese Consulate or Embassy in your country. You have to:

1. Contact a Japanese Embassy or Consulate near you. Find a list of the Japanese Embassies, Consulates and Permanent Missions here.
   • Some Embassies/Consulate don’t accept direct visa applications, in which case you need to apply through an accredited travel agency or a visa application agency.
2. Collect the required documents for a Japan Spouse Visa (see below)
3. Submit the Japan Spouse Visa application either directly at the Embassy/Consulate or at the travel agency or visa application agency. If the Consulate or Embassy considers it necessary, you may also have to bo back for an interview or to submit additional documents.
4. Collect the visa. Once your Japan Spouse Visa application has been processed, you have to go back to receive your passport. If the application was approved, you may enter Japan.

How Long Does it take to Process a Japan Spouse Visa Application?

The processing time for a Japanese Spouse Visa at the Embassy or Consulate is about 5-10 working days.

However, the process of obtaining the Certificate of Eligibility is longer – it can take anywhere from one to three months.

What Do I Do After I Enter Japan With a Spouse Visa?

After you enter Japan with a Spouse Visa, you will receive a Landing Permission at the port of entry. If you have a single-entry visa, it will become invalid once you get the Landing Permit. If you have a multiple-entry visa with longer validity, it will remain valid even after you get the Landing Permit.

The Landing Permit replaces your visa and allows you to legally stay in Japan.

But in addition to the Landing Permit, you also have to get a Residence Card and a Re-Entry Permit.

Get a Japan Residence Card

If you enter Japan through Narita, Haneda, Kansai or Chubu Airports you will receive a Japanese Residence Card upon entry. If you enter through any other port, you can get the Residence Card at one of the local municipal offices in Japan.

Then, within 14 days of setting up residence in Japan, you have to report your stay at one of the local municipal offices (also known as Ward Offices). Your address will be printed on the Residence Card.

Get a Re-Entry Permit

If you want to be allowed to leave and re-enter Japan for the duration of your visa, you can apply for a Japan Re-Entry Permitat your local Japanese Immigration Office. However, if your stay outside Japan is less than one year, you need a Special Re-Entry Permit instead.

How Much is the Fee for a Japan Spouse Visa?

The fees for Japan Visas are as follows (you only have to pay the visa fee if the application is approved):

• Single-entry visa: 3,000 Yen
• Double-entry or multiple-entry visa: 6,000 Yen
• Transit Visa: 700 Yen

Keep in mind:

The fee for the visa can change depending on the country, the purpose of your visit, as well as the local currency.

What is the Duration of a Japan Spouse Visa?

Depending on your specific case, you can receive a Japanese Spouse Visa with a duration starting from six months to up to three years.

If you have been married for a short period of time (less than 1 year), you will likely get a one-year Spouse Visa.

However, regardless of the duration of the visa you received, you can apply for an extension before it expires.

When you apply for the Japan Spouse Visa Extension, you have better chances of obtaining one that’s valid for a longer period of time.

Extending a Japan Spouse Visa

Before your current visa expires, you can apply for an Extension of Period of Stay in Japan, by submitting the following documents at the Immigration Office that represents the region of Japan in which you live:

• A completed Extension of the Period of Stay Application Form (you can download it from the website of the Japan Immigration Services Agency)
• Your passport
• Your Residence Card
• Passport-size picture of yourself, with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain and light-colored background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• Proof you meet the financial requirements to continue living in Japan
• A copy of the family registration of the Japanese citizen or foreign resident
• A copy of the Residence Card of the Japanese citizen or foreign resident
• Proof of the income and profession of the Japanese citizen or foreign resident
• Letter of Guarantee from the Japanese citizen or foreign resident

Can I Work with a Japan Spouse Visa?

You can only work in Japan with a Spouse Visa if you are married to a Japanese citizen or a Permanent Resident.

If you are the spouse or dependent of another foreigner living in Japan, you have to get a Work Visa)  (permission to work from the Immigration Services) before you are allowed to take up employment in Japan.

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Who Needs a Japan Re-Entry Permit?

You need a Japan Re-Entry Permit if you will be leaving Japan for a period longer than one year, and you intend to return and continue the activities permitted by your visa.

If you intend to leave Japan but return within a period of less than one year, you do not have to get a Re-Entry Permit. Instead, you are eligible for what is known as a “Special Re-Entry Permit”.

What is the Special Re-Entry Permit for Japan?

The Special Re-Entry Permit is the re-entry permit system of Japan which was introduced in 2012. Under this system, if you are going to leave Japan but return within one year, you don’t have to go to the Immigration Services in Japan and get a Re-Entry Permit – you can get it from the airport just before you depart.

What you need: To get a Special Re-Entry Permit, you need to be in possession of a valid passport and a Japanese Residence Card.

How to get the Special Re-Entry Permit: As you are departing Japan, while at the airport, you have to complete a Special Re-Entry Permit form (ED card for Special Re-Entry Permit) and express your intent to leave the country temporarily (tick the adequate box). You have to enter your personal information, how long you will be away, and when you will return.

A slip from this form is then placed onto your passport, which you have to present when you go through Immigration at exit and re-entry.

Note: You are not eligible to get a Special Re-Entry Permit is you fall under one of the following categories:

• The status of your residence is under procedures for revocation
• The confirmation of departure is in the process of being deferred
• You have received a written detention order
• You are in Japan under the residential status of “Designated Activities” while you are applying for recognition of your refugee status
• You have been specified by the Minister of Justice as a threat to Japan’s national interests or public order

What Documents Do I Need for a Japan Re-Entry Permit?

When you apply for a Japan Re-Entry Permit, you have to submit the following documents to the Immigration Office in Japan:

• A completed and signed Application Form for Re-Entry Permit (which you can download from the website of the Japan Immigration Services).
• Your valid passport, which must show your current visa.
• Your Residence Card.
• If someone else is submitting the application on your behalf: Authorization to do so, as well as a document proving their status.

When Should I Apply for a Japan Re-Entry Permit?

You should apply for a Re-Entry Permit at any point before you intend to depart Japan when you know that you will be out of the country for over a year.

Where do I submit my application for a Japan Re-Entry Permit?

You have to submit the application for a Japan Re-Entry Permit at a local office of the Japanese Immigration Services (the Immigration Office in charge of the region in which you live and work/study).

Can Someone Else Apply for a Japan Re-Entry Permit for Me?

Yes, if you are unable to appear at the Immigration Office in Japan yourself, an authorized proxy can submit the application on your behalf. This includes:

• A lawyer whom you have authorized
• A relative with whom you live (if you are under the age of 16 or you have an illness or another condition preventing you from submitting the application yourself)
• Representatives from the school in which you are enrolled (for Japan Student Visa holders)
• Your employer or a representative from the company in which you are employed (for Japan Work Visa holders)
• An accredited travel agent

For How Long is the Re-Entry Permit for Japan Valid?

The Japan Re-Entry Permit can be issued for a period of:

• 1 to 5 years for Temporary Residents of Japan (as long as it does not exceed the duration of the current visa)
• 1 to 6 years for Permanent Residents of Japan

Additionally, Japan Re-Entry Permits are divided based on the number of entries:

• A single Re-Entry Permit allows you to depart and re-enter only once for the duration that it is issued
• A multiple Re-Entry Permit allows you to enter and depart multiple times for the duration that it is issued.

How Much Does a Japan Re-Entry Permit Cost?

The cost of a Japan Re-Entry Permit is:

• 3,000 Yen for a single Re-Entry Permit
• 6,000 Yen for a multiple Re-Entry Permit

You have to pay the fee for the Re-Entry Permit through revenue (tax/fiscal) stamps onthe day you apply.

How Long Does it Take for the Japan Re-Entry Permit to Process?

It only takes one day for the Japanese Immigration Services to process your Re-Entry Permit. You will usually get it within the same day you applied.

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Everyone who wants to study in a Japanese educational institution has to get a Japan Student Visa.

The Japanese government has a visa exemption policy for citizens of several countries. However, the exemption is only for short-term purposes such as for tourism, visits, conducting business or attending a conference. If you are visa-exempt but intend to enter Japan for a purpose that’s longer than 90 days, you still need to apply for a visa as per the purpose of your travel.

Japan Student Visa Requirements

When you apply for a Japanese Student Visa, you need several documents that support your application. The documents you need for a Japan Student Visa application include:

• Student Visa Application Form, which you can download from
• Your valid passport along with photocopies of it
• Passport-size pictures with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain white background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• The Certificate of Eligibility
• Letter of Admission into the Japanese educational institution, indicating the duration and details of the course
• Previous academic and/or professional qualifications, as applicable (diploma, transcripts, etc.)
• Proof you can meet the financial requirements for the duration of your stay in Japan. The financial requirements for a Japanese Student Visa are about 2 Million Yen for one year. You can show that you meet the necessary financial requirements through:
  • Bank or income statements
  • Proof of a Scholarship
  • Proof you receive Financial Aid
  • Letter of Sponsorship, if someone is sponsoring you, along with your sponsor’s proof of income and bank statements
• If required:
  • Letter of Invitation and Letter of Guarantee issued from your educational institution
  • A Motivational or Cover Letter, written by you stating the reason for your travel

You also have to send documents several of these documents to your school so they can apply for the Certificate of Eligibility.

Keep in mind:

• The documents have to be printed on A4 paper
• Consult with the Embassy or Consulate whether you should submit copies of the documents or the originals. In some cases, your documents will not be returned to you.
• This is not an exhaustive list of requirements. The Embassy or Consulate in which you apply can request any additional documents, as per your specific case.

How to Apply for a Japan Student Visa?

The application process for applying for a Student Visa for Japan is divided into two parts:

• Obtaining the Certificate of Eligibility
• Submitting the Japan Student Visa application

Obtaining the Certificate of Eligibility in Japan

Every foreigner who enters Japan for non-temporary reasons needs to get a Certificate of Eligibility from the Immigration Services in Japan. However, since you have to get this before you enter Japan, it is your school that’s in charge of handling the COE application on your behalf. You have to send them the required documents.

The purpose of the Japan Certificate of Eligibility is to support the actual visa application process. It serves to show you have the approval of the Japanese Immigration Services and that you meet the entry requirements set by the Japanese government for international students.

However, the Certificate of Eligibility for Japan is not the same as a visa; it is merely a prerequisite; you still have to apply for a Japan Student Visa from your home country.

The application process for a Japanese Certificate of Eligibility takes between one to three months.

Applying for the Japan Student Visa

After you receive the Certificate of Eligibility, your school has to send it to you so you can use it to apply for the Student Visa from a Japanese Consulate or Embassy in your country. You have to:

1. Contact a Japanese Embassy or Consulate near you. Find a list of the Japanese Embassies, Consulates and Permanent Missions here. Some Embassies/Consulate don’t accept direct visa applications, in which case you need to apply through an accredited travel agency or visa application agency.
2. Collect the required documents for a Japan Student Visa.
3. Submit the Japan Student Visa application either directly at the Embassy/Consulate or at the travel agency or visa application agency. If the Consulate or Embassy considers it necessary, you may also have to go back for an interview or to submit additional documents.
4. Collect the visa. Once your Japan Student Visa application has been processed, you have to go back to receive your passport. If the application was approved, you may enter Japan.

Once You Enter Japan With a Student Visa

After you enter Japan with a Student Visa, you will receive a Landing Permission at the port of entry by the Imigration Officers. If you have a single-entry visa, it will become invalid once you get the Landing Permit, whereas a multiple-entry visa with a longer validity remains valid even after you get the Landing Permit. The Landing Permit replaces your visa and allows you to legally stay in Japan.

In addition to the Landing Permit, you also have to get the following:

A Residence Card

If you enter Japan through Narita, Haneda, Kansai or Chubu Airports you will receive a Japanese Residence Card  upon entry. If you enter through any other port, you can get the Residence Card at one of the local municipal offices in Japan.

Then, regardless of whether you have gotten the Residence Card on entry or later, within 14 days of setting up residence in Japan, you have to report your stay at one of the local municipal offices. Your address will be printed on the Residence Card.

A Re-Entry Permit

If you want to be allowed to leave and re-enter Japan for the duration of your visa, you can apply for a Japan Re-Entry Permit  at your local Japanese Immigration Office.

How Long Does it Take to Process a Japan Student Visa?

When you apply for the Student Visa itself, the application process can take between 5-10 working days. However, the application to receive the Certificate of Eligibility can take up to three months.

What is the Duration of the Japan Student Visa?

Japan Student Visas are issued for the following durations:

• Six months
• One year
• One year and three months
• Two years
• Two years and three months

The duration that you are allowed to stay in Japan is stated on your Landing Permission as well as on your Residence Card.

However, regardless of the duration of your issued visa, you can apply for an extension of your stay before your current visa expires.

Extending a Japan Student Visa

You can apply for a Japan Extension of Stay  up to 90 days before your visa is set to expire at the local Immigration Office. You need the following documents when you apply:

• Application Form for Japan Visa Extension
• Your passport
• Passport-size pictures with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain and light-colored background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• Your Residence Card
• A copy of your Registration Certificate issued by your educational institution
• A copy of your Results Certificate issued by your educational institution
• Proof you can meet the financial requirements related to your stay

The application for Visa Extension is issued within two weeks to a month.

How Much is the Japan Student Visa Fee?

The fees for Japan Visas are as follows:

• Single-entry visa: 3,000 Yen
• Double-entry or multiple-entry visa: 6,000 Yen
• Transit Visa: 700 Yen

However, you only have to pay the visa fee if the application is approved.

Keep in mind:

The fee for the visa can change depending on the country, the purpose of your visit, as well as the local currency.

Working With a Japan Student Visa

A Japanese Student Visa on its own does not authorize you to work. In order to work, you have to get a Work Permit from the local Immigration Office in Japan.

Additionally, as a Student Visa holder, you cannot work more than 28 hours a week and there are some restricted occupations, such as working in a bar, club, adult stores or hotels, massage parlours, etc.

Once you graduate, you can apply to change the category of your visa from student to work in order to be allowed to work. However, you need a work contract to be able to do so.

How to Change a Student Visa to a Work Visa in Japan?

If you are an international student in Japan and find employment while you are on a Student Visa or after you graduate, you have to apply to change the category into a Work Visa. You and your new employer can apply for a Japan Work Visa at one of the local Immigration Offices in Japan by submitting the following documents:

• Application Form for permission to change the status of residence
• Your passport and a copy of your passport
• Your Residence Card
• Your CV
• Proof of Graduation (diploma)
• Proof of the previous academic and/or professional history
• Your school Transcripts
• A copy of the Employment Contract, stating the details of your employment
• Your employing company’s documents, such as:
  • Registration Documents
  • Financial statements of the latest Fiscal Year
  • Income statements

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The Certificate of Eligibility for Japan is a document you have to get before you can apply for a long-term Japan Visa, such as a Work Visa , Student Visa , or Marriage Visa . However, it is the Immigration Services in Japan who issue Certificates of Eligibility, so you need a sponsor or proxy in Japan to handle the application on your behalf.

The purpose of the Japan Certificate of Eligibility is to facilitate the visa application process. It serves as approval from the Japanese Immigration Services that you meet the entry requirements as set by the Japanese government.

As such, the Certificate of Eligibility for Japan is not the same as a visa; it is merely a pre-requisite before you apply for a Japan visa.

Who Can Submit an Application for the Japan Certificate of Eligibility?

Since you need to have the Certificate of Eligibility before you apply for a visa and enter Japan, you must have someone who is already in Japan submit the application for you. This could be:

• Your employer, if you will apply for a Japan Work Visa
• Your school, if you will apply for a Japan Student Visa
• A relative or sponsor living in Japan can also apply for your COE
• Your spouse, if you will apply for a Japan Spouse Visa
• A relative or sponsor who will finance your stay or whose dependent you are
• A legal representative

Where Do You Submit a Japan Certificate of Eligibility Application?

Your representative in Japan can submit the COE application at the Immigration Bureau that represents the region of Japan in which you will live or in which you will work.

You can find a list of the locations of Japan’s Immigration Offices on the website of the Immigration Services Agency of Japan.

Once the application has been processed, your sponsor/representative has to mail the COE to you so you can apply for your visa and enter Japan.

What are the Requirements for a Japan Certificate of Eligibility?

To qualify for a Japan Certificate of Eligibility, the purpose of your travel to Japan must be in line with the requirements specified by the relevant government bodies of Japan. As such, you must be entering Japan as one of the following:

• Someone who has found employment in a Japanese company
• Professor or language school teacher
• An artist who will be working for remuneration
• Someone who will engage in activities in which you will learn about Japanese culture (Judo classes or to study tea ceremony)
• A religious worker (missionary, bishop, etc)
• Journalist or news reporter
• An employee assigned to work in a company in Japan and who has knowledge regarding natural or human science
• The president, director, or division head of a company
• Researcher
• An international student
• A trainee
• The dependent of someone who is legally living in Japan
• The spouse or child of a Japanese citizen
• As someone living in Japan under the Working Holiday Program
• An entertainer (singer, model, etc)
• Another purpose deemed eligible by the Immigration Services of Japan

What Documents Do I Need for a Japan Certificate of Eligibility Application?

When your sponsor or representative applies for your Japan Certificate of Eligibility, you must provide them with several supporting documents, such as:

• A completed Certificate of Eligibility Application Form (downloadable from the website of the Japan Immigration Services Agency)
• Passport-size picture of yourself, with the following specifications:
  • Dimensions: 4cm x 3cm
  • Taken within the last three months
  • Plain and light-colored background, without any patterns and shadows
  • You must be starting straight ahead, with a neutral facial expression
  • Your face has to be fully visible
  • The picture must be good quality (focused, clear, and sharp)
• Any additional documents, as related to your purpose of travel, such as:
  • A work contract, stating your salary, the duration of your employment, and your position, if you’re going to work in a Japanese company
  • Documents proving family relationship, if you will join a family member in Japan
  • A letter of admission into a Japanese educational institution, if you are an international student
• A document proving the status of your sponsor and that they are eligible to apply on your behalf.

Your sponsor also has to include a self-addressed envelope with enough stamps to cover the delivery of the Certificate of Eligibility.

See the supporting documents for a Japan Visa application.

How Much is the Fee for a Japan Certificate of Eligibility Application?

The Japan Certificate of Eligibility is free of charge. As such, your sponsor/representative does not have to pay a processing fee for your COE.

You do, however, have to pay a fee when you receive the Japan Visa prior to entering Japan. The fees for Japan visas are as follows:

• Single-entry visa: 3,000 Yen
• Double-entry or multiple-entry visa: 6,000 Yen
• Transit Visa: 700 Yen

How Long Does it Take to Process an Application for the Japan Certificate of Eligibility?

The process for obtaining a Japan Certificate of Eligibility can take anywhere from one to three months. You cannot apply for the visa until you have received your COE, so make sure you start the application process well in advance.

How to Apply for a Japan Visa?

Once you have your Certificate of Eligibility, you have to submit it along with the other required documents to the Japan Embassy or Consulate responsible for your jurisdiction. Once the Embassy or Consulate processed your visa application, if it is positive, you have about three months to enter Japan.

See a detailed explanation of the Japanese Visa application process.

In most cases, if you have a Certificate of Eligibility, you will also likely get an entrance visa as well, but it is not absolutely certain.

The Japan Landing Permit

Once you get the visa and arrive in Japan, the Immigration officers at the point of entry will review the visa and if they consider you meet the entry requirements, they will give you a Landing Permit. If you have a single-entry visa, it will become invalid once you get the Landing Permit, whereas a multiple-entry visa with a longer validity remains valid even after you get the Landing Permit.

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If you get a Japan Transit Visa, you can only use it for a few days and only for tourism, sightseeing, or rest. Usually, if you want to visit a family member, you will have to apply for a corresponding visa for visiting purposes.

This article will detail the Japan Transit Visa requirements, the application process, who is allowed to transit in Japan without a visa, and other relevant questions.

Who Needs a Visa to Transit Through Japan?

You need a transit visa for Japan if:

• You are not from one of the countries on the list below; and 
• You intend to enter Japan while traveling to a third country of destination (ie. you will leave the airport)

You will usually be issued a transit visa if you have a connecting flight at another airport, which means you have no choice but to leave the airport’s premises or is there is no connecting flight within the same day.

Nationals of the following countries do not need a Japan Transit Visa:

• Andorra
• Argentina
• Australia
• Austria
• Bahamas
• Belgium
• Brunei (visa exemption for up to 15 days)
• Bulgaria
• Canada
• Chile
• Costa Rica
• Croatia
• Cyprus
• Czech Republic
• Denmark
• Dominican Republic
• El Salvador
• Estonia
• Finland
• France
• Germany
• Greece
• Guatemala
• Honduras
• Hong Kong
• Hungary
• Iceland
• Ireland
• Israel
• Italy
• Latvia
• Liechtenstein
• Lithuania
• Luxembourg
• Macao
• Malta
• Mauritius
• Mexico
• Monaco
• Netherlands
• New Zealand
• North Macedonia
• Norway
• Poland
• Portugal
• Republic of Korea
• Romania
• San Marino
• Singapore
• Slovakia
• Spain
• Surinam
• Sweden
• Switzerland
• Taiwan
• Tunisia
• United Kingdom
• United States
• Uruguay

Passport holders of the following countries are exempt from Japan Transit Visas only if they have a Machine-Readable Passport (MRP) or an ePassport in line with ICAO standards:

• Barbados
• Indonesia (visa exemption for up to 15 days)
• Lesotho
• Malaysia
• Serbia
• Thailand (visa exemption for up to 15 days)
• Turkey
• United Arab Emirates (visa exemption for up to 30 days)

However, for citizens of some of the aforementioned countries, specific rules apply. See Who needs a Japan Visa?

Who Can Transit in Japan Without a Visa?

If you would normally need a visa to enter for Japan, you can transit without a visa only if:

• You have a confirmed onward ticket within the same calendar day
• You stay within the international transit area of the airport
• You have the necessary documents needed for the next country of destination

If you are traveling through Tokyo International Airport (Haneda Airport) or Kansai International Airport in Osaka, you can transit without a visa if:

• You have a confirmed onward ticket within the next 72 hours
• You stay within the international transit area of the airport
• You have the necessary documents needed for the next country of destination

If you have a travel ticket within 72 hours and there are no other connecting flights on the same day, you may be able to obtain a Shore Pass on arrival (see below).

What Documents Do I Need for a Japan Transit Visa Application?

When you apply for a Japan Transit Visa, you need the following supporting documents:

• Japan Visa Application Form, completed and signed. You can download a copy of the application form from the website of the Japan Ministry of Foreign Affairs (here). Complete all the fields, even if they do not apply to you (write “N/A”).
• Your passport, which must be valid for at least another six months and have at least two blank pages for the visa to be affixed in.
• Cover letter stating the purpose of your travel.
• Passport-size pictures of yourself, with the following specifications:
  • Dimensions: 4.5cm x 4.5cm
  • White background
  • Taken in the last six months
  • You must be staring straight ahead, with a neutral facial expression
  • Your entire face has to be visible
  • Your name and birthdate have to be written on the back
• Flight Itinerary, stating a detailed plan of your arrival and departure dates, flight reservation number, the Certificate of Reservation issued by the airline, etc.
• Daily Itinerary. You have to include an itinerary of your daily activities in Japan. You can find a sample itinerary for Japan Visa at the website of the Japan Ministry of Foreign Affair (here).
• Valid visa for the third country of destination.
• Bank statements, proving you can finance yourself.
• Latest Income Tax Returns

How to Apply for a Japan Transit Visa?

You have to apply for a Japan Transit Visa from one of the Diplomatic Representation offices of Japan abroad (an Embassy or Consulate). The application process for a Japan Transit Visa is as follows:

1. Contact the Embassy or Consulate to book an appointment.
   • The diplomatic mRFission offices of some countries do not accept individual applications, however, and you may have to apply through an accredited travel agency.
2. Collect the required documents for a Japan Transit Visa (see below)
3. Submit the documents at the Embassy/Consulate or the travel agency.
4. Wait for the visa to be processed. This will usually take 5 working days, starting from the day the Japanese Representative Office receives your completed application.
5. Collect your passport Embassy/Consulate/travel agency. If the application has been approved, your visa will be affixed and you can use it to travel to Japan within three months.

How Much is the Transit Visa Fee?

The fee for a Japan Transit Visa is 700 Yen. You have to pay the fee at the Embassy or Consulate only if your visa application is approved.

Keep in mind: 

The Japan visa cost may be slightly different based on your nationality, the type of visa you apply for and the local currency.

If you apply through an approved travel/visa application agency, they will charge you an additional service fee.

For How Long is a Japan Transit Visa Valid?

The Japan Transit Visa is issued for a maximum of 15 days, and it cannot be extended.

Japan Shore Pass

If you have a travel ticket within 72 hours and there are no other connecting flights on the same day, you may be able to obtain a Japan Transit Visa on arrival, which is known as a Japan Shore Pass. The Shore Pass application is usually handled by your airline, so you should contact them to learn if they can help you receive it before you travel. You are eligible for the Japan Shore Pass if:

• You have all the required documents for the final country of destination
• You have enough financial means to cover the duration of your stay
• You will arrive and depart from an airport or seaport located in the same groups:
• Group A:
  • Airports: Narita (NRT), Haneda (HND), Nagoya (NGO), Niigata (KIJ), Komatsu (KMQ) and Yokota (OKO).
  • Seaports: Tokyo, Yokohama, Niigata, and Nagoya.
• Group B:
  • Airports: Osaka (KIX), Nagoya (NGO) and Komatsu (KMQ)
  • Seaports: Osaka, Kobe and Nagoya.
• Group C:
  • Airports: Fukuoka (FUK), Nagasaki (NGS), Kumamoto (KMJ), Kagoshima (KOJ), Naha (OKA) and Kadena (DNA)
  • Seaports: Hakata (Fukuoka), Shimonoseki and Naha (Okinawa)
• Group D: 
  • Airport: Chitose (CTS)
  • Seaports: Tomakomai, Otaru, Hakodate and Muroran.

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Who Needs a Japan Business Visa?

You need a Japan Business Visa if:

• You are from a country that is subject to Japan Visa requirements
• You are traveling to Japan for business-related purposes, such as attend a meeting or a conference, for business talks or negotiations, etc.

If you are from one of the countries below, you do not need a Japan Business Visa for short-term purposes (up to 90 days):

• Andorra
• Argentina
• Australia
• Austria
• Bahamas
• Belgium
• Brunei (visa exemption for up to 15 days)
• Bulgaria
• Canada
• Chile
• Costa Rica
• Croatia
• Cyprus
• Czech Republic
• Denmark
• Dominican Republic
• El Salvador
• Estonia
• Finland
• France
• Germany
• Greece
• Guatemala
• Honduras
• Hong Kong
• Hungary
• Iceland
• Ireland
• Israel
• Italy
• Latvia
• Liechtenstein
• Lithuania
• Luxembourg
• Macao
• Malta
• Mauritius
• Mexico
• Monaco
• Netherlands
• New Zealand
• North Macedonia
• Norway
• Poland
• Portugal
• Republic of Korea
• Romania
• San Marino
• Singapore
• Slovakia
• Spain
• Surinam
• Sweden
• Switzerland
• Taiwan
• Tunisia
• United Kingdom
• United States
• Uruguay

Passport holders of the following countries are exempt from Japan Transit Visas only if they have a Machine-Readable Passport (MRP) or an ePassport in line with ICAO standards:

• Barbados
• Indonesia (visa exemption for up to 15 days)
• Lesotho
• Malaysia
• Serbia
• Thailand (visa exemption for up to 15 days)
• Turkey
• United Arab Emirates (visa exemption for up to 30 days)

Note: For citizens of some of the aforementioned countries, specific rules apply. See Who needs a Japan Visa?

What are the Documents Required for a Japan Business Visa Application?

When you submit an application for a Business Visa, you need several supporting documents, such as:

• Japan Busines Visa Application Form, completed and signed. You can download a copy of the application form from the website of the Japan Ministry of Foreign Affairs (here).
  • Complete all the fields, even if it does not apply to you: simply write “N/A” rather than leave it blank.
• Your passport, which must be valid for at least another six months and have at least two blank pages for the visa to be affixed in.
• Passport-size pictures of yourself, with the following specifications:
  • Dimensions: 4.5cm x 4.5cm
  • White background
  • Taken in the last six months
  • You must be staring straight ahead, with a neutral facial expression
  • Your entire face has to be visible
  • Your name and birthdate have to be written on the back
• Flight Itinerary. Include a detailed plan of your arrival and departure dates, flight reservation number, your name, etc. You don’t have to actually purchase the ticket.
• Daily Itinerary of your activities in Japan. You can find a sample itinerary for Japan Visa at the website of the Japan Ministry of Foreign Affair (here).
• Letter from your employer, written in a letter with the company’s letterhead. The letter must state your position in the company and the details of your trip (purpose, duration).
  • If you are the company’s owner: Business registration form
• Letter of Invitation from the company in Japan, which is stamped with the company seal and states the reason and purpose of the invitation. The letter must be addressed to the Japanese Embassy.
• Letter of Guarantee from the inviting company in Japan, stamped with the company seal.
• The Registration Certificate of the Japanese company.
• Civil registration documents, as required (birth/marriage certificate, etc.)
• Proof of sufficient financial means to cover the duration of your stay:
  • If you are financing your own trip: Bank statements issued in the past three months and the latest Income Tax Returns
  • If a Guarantor is financing your trip (or part of it): A Letter of Guarantee and the Guarantor’s Income Certificate issued within the last three months

How to Apply for a Japan Business Visa?

You have to apply for a Japan Business Visa at one of the diplomatic missions of Japan abroad, such as an Embassy or a Consulate. However, the diplomatic mission offices of some countries do not accept individual applications and you may have to apply through an accredited travel agency.

1. Contact the Embassy/Consulate/travel agency to book an appointment.
2. Collect the required documents for a Japan Business Visa (see below). The inviting company in Japan will have to send you several documents as well.
3. Submit the documents at the Japanese consular services or the travel agency.
4. Wait for the visa to be processed.
5. Collect your passport Embassy/Consulate/travel agency. If the application has been approved, your visa will be affixed and you can use it to travel to Japan within three months.

Getting the Landing Permit

Once you arrive in Japan, the Immigration officers at the point of entry will review your Japan Business Visa and the supporting documents, and they will affix a Landing Permit on your passport.

Once you get the Landing Permit, the Business Visa will become invalid. It is the Landing Permit that allows you to legally enter and stay in Japan for the duration it is issued.

How Long Does it Take to Process a Japan Business Visa?

The application process for a Japan Business Visa is about 5 working days starting from the day the Japanese representative office receives your completed application. However, if they have to send your application for further examination in Japan or they ask you to submit additional documents, it will take longer.

So, you should apply well in advance of your planned trip.

How Long is the Japan Business Visa Valid?

A Japan Business Visa is a type of short-stay visa, which means it is valid for a maximum of 90 days. It is a single-entry visa and allows the holder to stay in Japan for up to 15 days.

However, citizens of certain countries may be able to get a multiple-entry visa for business purposes.

Who Can get a Japan Multiple-Entry Japan Business Visa?

According to the Japan Ministry of Foreign Affairs, you are eligible for a Multiple-Entry Japan Business Visa if you are from:

• An Asia Pacific region
• A Latin American region
• Russia
• From one of the New Independent States (ex-USSR)

However, the specific countries are not listed, so if you believe you are eligible you should contact one of the Japanese Consular Service offices.

In addition to the country of nationality, to qualify for a Japanese Multiple-Entry Business Visa, you must also be in a managerial position (or higher) or have worked for at least one year 1 year in:

• A government enterprise
• A company listed on the stock exchange market
• A company which has continual transactions with Japanese companies listed on the stock exchange in Japan
• A joint corporation that has co-invested with a Japanese company listed on the stock exchange in Japan
• A company that is a member of the Japan Chamber of Commerce (JCC) on a city where an Embassy or Consulate of Japan is located

When you submit the visa application, you also have to include a letter stating why you need a Multiple-Entry Business Visa for Japan.

How Much is the Japan Business Visa Fee?

The fees for Japan Visas are as follows:

• For a single-entry visa: 3,000 Yen
• For a double-entry or multiple-entry visa: 6,000 Yen

You only have to pay the visa fee if your application is approved.

Keep in mind: 

If you apply through an approved travel/visa application agency, they will charge you for a service fee.

The fees for Japan Business Visas can change depending on the local currency or your nationality.

Can I Extend a Japan Business Visa?

The Japanese Immigration Offices do not typically issue visa extensions for short-stay visas, such as the Business Visa or the Tourist Visa.

You can get a Japan Visa Extension only if you have a long-term visa or if you have a serious and extreme reason for not being to leave Japan, such as a sudden illness or an accident.

Can I Work with a Japan Business Visa?

No, you cannot. A Japan Business Visa is a short-term visa (just like the Japan Tourist Visa ), so it does not allow you to engage in any renumerated activities.

If you want to work in Japan, you need a Japanese Work Visa as well as a Work Permit.

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